OneDrive Copilot updates make document governance more important
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New OneDrive and SharePoint capabilities analyse files, create content and simplify sharing, while administrators gain tools to assess governance and access risks.
TL;DR
OneDrive Copilot can analyse multiple spreadsheets, identify trends, compare information and create charts. SharePoint Admin Agent can assess governance and excessive sharing, while inactive SharePoint files can be archived through policies with what-if analysis before activation. Hero Links is adding simpler sharing and planned access expiration controls.
Original by Ramón Rautenstrauch, on Consultor 365. Read the original
This is our own summary, not a republication or full translation.
Governance takeaway
- Admins/CoE: Use SharePoint Admin Agent to identify sites with excessive sharing and assess governance risks.
- Security/Compliance: Review permissions, inherited access and broad Anyone links before expanding Copilot use.
- Leadership/Business: Treat document structure and access quality as prerequisites for reliable, controlled AI results.
Frequently asked questions
How does SharePoint Admin Agent assess excessive sharing in OneDrive and SharePoint?
SharePoint Admin Agent uses natural language to analyse distributed content, assess governance, identify sites with excessive sharing and evaluate associated risks.
How can SharePoint inactive files be archived with what-if analysis?
Administrators can apply policies to archive inactive files in SharePoint document libraries and use what-if analysis to assess impact before activation.
What does Hero Links change about OneDrive sharing permissions?
Hero Links uses one default link for a file or folder, letting users change its associated permissions without creating and distributing another URL.