How to govern Power Apps, Power Automate and Power BI together
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Use one governance routine for Power Apps, Power Automate and Power BI by tracking assets, owners, connectors, access and lifecycle status.
TL;DR
Govern Power Apps, Power Automate and Power BI as one estate: inventory assets across environments, assign owners, inspect connectors, review user and guest access, and retire unused or stopped assets. Use DLP policies to restrict risky connectors, dedicated environments for production apps, and co-owners or owner groups for business-critical apps and flows.
Original by Rencore, on Rencore. Read the original
This is our own summary, not a republication or full translation.
Governance takeaway
- Makers: Add a co-owner or owner group to business-critical apps and flows so a departure does not remove accountability or interrupt a business process.
- Admins/CoE: Inventory apps, flows, workspaces, makers, owners, sharing and connectors across environments, then run recurring access and lifecycle reviews.
- Security/Compliance: Restrict risky connectors with DLP policies, watch default-environment usage and review external or organization-wide sharing because connectors determine where data moves.
Frequently asked questions
How should Power BI workspaces be checked for external guest access?
Owners should confirm guest access during recurring reviews and remove access that is no longer confirmed, especially after a project ends.
What should happen to Power Automate flows when their maker leaves?
Assign a co-owner or service account before departure, because flows can keep running on the maker's connections without accountable oversight.
Should the Power Platform default environment be closed or restricted?
Restrict risky connectors with a DLP policy, while using dedicated environments for production apps with owners and change control.