Do not trust outdated Power Apps licensing details in the Microsoft 365 admin center
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The Microsoft 365 admin center shows obsolete Power Apps names, categories and feature comparisons that can mislead licensing decisions.
TL;DR
The Microsoft 365 admin center presents outdated Power Apps Plan 1 and Plan 2 names, miscategorizes the per app plan under Power BI, and incorrectly shows different rights for per app and per user licenses. Its claim that the per user plan permits only two Dataverse databases is also described as invalid.
Original by Jukka Niiranen, on Jukka Niiranen Blog. Read the original
This is our own summary, not a republication or full translation.
Governance takeaway
- Admins/CoE: Do not use the Microsoft 365 admin center purchase services details as the sole licensing reference, because product names, categories and feature comparisons can be outdated.
- Leadership/Business: Validate Power Apps licensing before purchasing or comparing vendors, because inaccurate portal information can create misleading cost and capability assumptions.
Frequently asked questions
What is wrong with the Power Apps comparison table in the Microsoft 365 admin center?
It uses obsolete Plan 1 and Plan 2 names and incorrectly presents different capabilities for the current per app and per user plans.
Why is the Power Apps per app plan listed under Power BI?
The per app plan is miscategorized under Power BI in the Microsoft 365 admin center, while text search still finds it.
How many Dataverse environments can Power Apps customers create according to the described licensing model?
Customers can create environments according to available storage capacity, and anyone can create up to three Developer environments without a premium Power Apps license.